RecruitBlock is recruiting for a Legal Secretary for Gibraltar’s leading financial services company. With its friendly team of sector experts, this company provides a range of financial and professional services including company management, trust, pension and private client services around the world from its headquarters in Gibraltar.
🚀 Hiring Company – Established Financial Services in Gibraltar
A Gibraltar-based financial services company with an excellent reputation and expertise globally.
The role will involve providing high quality administrative support working alongside 3 Partners in the Financial Services team, dealing with client enquiries, managing invoices, maintaining efficient processes and assisting with on-boarding new clients.
👐🏽 What’s on offer?
· A competitive salary and an excellent working environment.
· Discretionary bonus scheme.
· Pension scheme.
· Private healthcare.
· Office based in Gibraltar.
🧩 How will you spend your time at work?
· Copy typing of letters, memoranda, legal documents, file notes, amending and formatting documents efficiently and accurately.
· Dealing with client enquiries either face-to-face or via telephone in a professional manner.
· Preparing, processing, and issuing monthly invoices.
· Maintaining efficient invoicing process and credit control system.
· Proofreading and formatting of lengthy documents.
· Diary management, booking meetings and conference facilities and distributing relevant information.
· Opening, updating, closing, and archiving of client files.
· Assisting with on-boarding of new clients – collecting KYC and completing Risk Profiles
. Organising and managing the receipt and transmissions of documents and correspondence.
· Booking travel, accommodation and distributing travel plans.
· Updating business development register
· Working as part of a team to ensure that effective secretarial cover is maintained
· Managing and updating filing system
⭐ Here’s what you’ll bring to this Gibraltar role;
· Proven experience in a similar role.
· Excellent attention to detail.
· Organisation skills with the ability to prioritise and work under pressure to tight deadlines.
· Strong Microsoft Office skills.
· Excellent communication skills, both written and verbal.
· Absolute discretion and an ability to maintain confidentiality .
· Personable, but highly professional with ability to cope with changing business demands.
· Ability to both follow instructions and anticipate issues, exercising initiative and proactiveness.
· Be comfortable working in a team environment but also enjoy working autonomously
🤝 Interview process
· Interview with our Talent Acquisition Specialist (30 min).
· Interview with the Hiring Manager (60 minutes).
· Final interview with Director (30 min).
👍🏾 Next Steps
Further your career with this incredible Gibraltar job opportunity and reach your full potential in the financial services industry. Apply for Legal Secretary by submitting your CV to our Gibraltar recruiters below.
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